Roster Management: Manually adding Students/Personnel
Manually Adding a Student or Athlete to a Team Roster
Objective
This article outlines the steps to manually add a student or athlete to a team's roster using the GearLocker system.
Key Steps
- Adding a Student/Athlete/Personnel to your Team
- Adding a Parent or Associated Contact within a Student's Profile
- Archiving a Student
1. Log In and Navigate to Add Personnel 0:14
- Log in to the Gear Locker system as a coach.
- Navigate to the top right corner of the screen.
- Click on the plus sign (+) to open the menu.
2. Select Add Personnel 0:21
- From the menu options, select 'Add Personnel'.
- This option allows you to manually add a student or athlete to your roster.
3. Enter Student Information 0:28
- Input the student's name (e.g., John Smith).
- Optionally, add the student's email and phone number for future notifications.
- Include the student's graduation year to receive notifications when they graduate.
4. Add Parent Contact (Optional) 1:04
- If needed, navigate back to the top right corner and click 'Add Contact'.
- Enter the parent's name (e.g., Tim Smith) and their phone number.
- This contact will be associated with the student's profile.
5. Finalize Adding Personnel 1:32
- Click 'Add Personnel' to save John Smith to your team roster.
6. Search for Added Student 1:38
- Use the global search feature to find John Smith.
- Click on his name to access his profile.
7. Edit Student Profile (Optional) 1:46
- In the student's profile, you can:
- Check out gear assigned to him.
- Edit contact information (phone number, email).
- Add a picture by clicking 'Add Picture'.
8. Verify Roster Inclusion 2:03
- To confirm John Smith is on your roster, navigate back to the personnel page.
- Scroll through the list to find John Smith.
9. Archive Student (If Necessary) 2:19
- If you need to remove a student from the roster, use the archive option on the personnel page.
Cautionary Notes
- Ensure all information entered is accurate to avoid future communication issues.
- Double-check the graduation year to ensure timely notifications.
Tips for Efficiency
- Use the global search feature to quickly locate students or athletes.
- Keep a list of common contacts (parents) to streamline the adding process.