Roster Management: Manually adding Students/Personnel
Objective
This article outlines the steps to manually add a student or athlete to a team's roster using the GearLocker system.
How to Manually Add Students to a Roster in GearLocker
1. Open the add personnel menu 0:00
- Start from your team roster screen.
- Click the plus (+) icon.
- Select Add Personnel to begin adding a student manually.
2. Enter student details and save 0:18
- Type in the student’s information.
- Optionally add a photo.
- Add parent contacts if needed.
- Save the student to add them directly to your roster.
3. Use checkout if your school roster is shared at the high school level 0:32
- If your program uses GearLocker across the whole high school, students may already exist at the school level.
- Instead of creating them again, start a checkout.
- Begin typing the student’s name and select them from the available high school-level students.
4. Confirm students appear on your team roster after checkout 1:08
- Once checkout is completed, the student will automatically populate on your football roster.
- You do not need to add them separately after checkout.
- This is the fastest way to associate existing students with your team.
5. View rosters by team level 1:17
- Click the roster card to view students checked out to that team.
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You can switch back to the main football level to see all sub-rosters together.
Example breakdown shown in the video:
- Varsity
- JV
- 9th Grade
6. Review all personnel on the football card 1:35
- The football personnel card shows all students associated with the program.
- Click the card to see the full list of students.
- This helps you quickly confirm who is on each roster and at the overall football level.