How To Populate Team Rosters
Populate Team Rosters in Gear Locker
Objective
This SOP explains two methods for adding students to team rosters in Gear Locker and how to remove a student if needed. Follow these steps to accurately manage roster membership for teams such as Boys Tennis and Girls Tennis.
Key Steps
1. Open the Team Roster You Want to Update 0:00
- Confirm that all students are already loaded into Gear Locker.
- Navigate to the team list and select the specific team you want to manage, such as Tennis.
- Review the roster count at the top to verify whether students are already assigned to that team.
2. Add a Student by Checking Out Gear 0:20
- Use this method when you want the student added to the roster through a gear checkout.
- Click Start Check Out.
- Select the correct team, such as Boys Tennis.
- Search for and select the student (for example, Chris Farley).
- Complete the gear checkout process.
- Click Finish Check Out.
- Return to the team roster to confirm the student now appears on the roster.
3. Add Students Directly to the Roster 0:55
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Use this method when you want to manually assign students to a roster.
Make sure you are inside the correct team before adding students.
- Example: if adding to Boys Tennis, be in Boys Tennis and not just Tennis.
- Click Add and choose Add to Boys Tennis roster.
- Search for students using the search bar or select them from the list.
- Select the students you want to add (for example, Aaron Donald and Aaron J. Judge).
- Confirm the addition so they appear on the roster.
4. Remove a Student from a Roster 1:26
- Open Total Personnel for the team.
- Find the student you want to remove.
- Click the three dots next to the student’s name.
- Select Remove from roster.
- Verify the student no longer appears on the team roster.
Cautionary Notes
- Always confirm the correct team before adding students. If you are adding directly to a roster, make sure you are in Boys Tennis or Girls Tennis as appropriate.
- Do not remove students unless you are sure they should no longer be on that roster.
- Double-check roster counts after each change to ensure the update was successful.
Tips for Efficiency
- Use the gear checkout method when you want to add a student quickly while assigning equipment.
- Use the direct add method when you need to add multiple students to a roster without checking out gear.
- Search by student name to speed up selection instead of scrolling through the full list.
- After making changes, return to the roster view immediately to confirm the update took effect.