Moving Gear from one Team to a different Team
Move Gear from One Organization to Another
Objective
This article explains how to move a gear category from one organization to another so it is available at the intended team or organization level. It helps ensure gear is organized correctly and shared only with the appropriate groups.
Key Steps
1. Identify the current organization and gear location 0:00
- Confirm you are logged in at the correct organization level (for example, Football).
- Review the sub-organizations beneath it, such as Varsity, JV, and Ninth Grade.
- Determine where the gear currently lives before making any changes.
- Understand that gear can exist at different organization levels and may be shared across multiple teams.
2. Locate the gear category you want to move 0:27
- Scroll through the gear list to find the item or category you want to relocate.
- Verify whether the gear is currently stored at the team level or the parent organization level.
- Example: Blue undershirts may currently live at the Football level and be shared to multiple teams.
- Make sure you are selecting the correct gear group before proceeding.
3. Open the gear actions menu 1:04
- Click the three-dot menu next to the gear category you want to move.
- Review the available options in the menu.
- Select Move to another organization to begin the transfer process.
- Do not choose Edit category unless you intend to modify the category details instead of moving it.
4. Choose the destination organization 1:20
- In the move window, find the highlighted current organization in green.
- Expand or scroll through the organizations beneath it.
- Select the destination team or organization, such as Varsity Football.
- Confirm that you are moving the gear to the correct level so it is only available where intended.
5. Complete the move 1:44
- Click Move category to finalize the transfer.
- Wait for the system to complete the move.
- Verify that the gear category now appears under the destination organization.
- If needed, use the search field to type part of the item name, such as blue, to quickly confirm the move.
6. Verify the gear is now in the new organization 1:56
- Open the destination organization to confirm the gear is present.
- Search for the moved category to ensure it transferred successfully.
- Check that the gear is now available only to the intended team or organization.
- Example: Blue undershirts should now appear under Varsity Football if that was the selected destination.
7. Move the gear again if needed 2:08
- If the gear was moved to the wrong organization, open the three-dot menu again.
- Select Move to another organization and choose a different destination.
- You can move the gear back to Football, to JV Football, or to another eligible organization.
- If you have school-level access, you may also be able to move it to a different org or sport.
Cautionary Notes
- Be careful when selecting the destination organization. Moving gear changes who can access it.
- Only move the correct category. Confirm the item name before clicking move.
- Access level matters. Some destinations, such as a different org or sport, may only be available to users with higher permissions.
- Shared gear may become restricted after moving it to a team-specific organization.
Tips for Efficiency
- Use the search field to quickly find gear by typing part of the item name.
- Confirm the current organization before moving anything to avoid misplacement.
- If you manage multiple teams, keep a consistent naming convention for gear categories.
- After moving, verify the result immediately so corrections can be made right away.