Link QR Codes During Checkout (Mobile)
Link QR Codes During Student Checkout
Objective
This SOP explains how to link QR codes to student equipment items while completing a checkout in the app. Once linked, the codes remain attached to the items for future checkouts and check-ins until manually unlinked.
Key Steps
1. Open the checkout screen and begin a student checkout 0:30
- Navigate to the correct team or program area in the app.
- Select Start Checkout.
- Search for and select the student receiving the items.
- Confirm you are in the correct student profile before proceeding.
2. Add all equipment items to the cart 0:44
- Search for each item the student is receiving, such as:
- Bag
- Helmet
- Jersey
- Away jersey
- Pants
- Use search terms, size filters, or scrolling to locate the exact item.
- Add each selected item to the checkout cart before linking codes.
3. Locate the QR code icon next to each item 1:24
- Review the cart and find the QR code icon beside each item.
- This icon indicates the item is ready to be linked to a physical QR code.
- Link each item one at a time to avoid mismatching codes.
4. Scan the QR code and link it to the item 1:31
- Select the QR code icon next to the item you want to link.
- Scan the physical QR code for that item.
- Click Link Code to attach the scanned code to the item.
- Confirm the code appears next to the correct item in the cart.
5. Troubleshoot scanning issues if needed 1:47
- If the camera has trouble reading the code, tap near or on the camera screen to help it focus.
- If scanning still fails, manually enter the six-digit ID shown next to the item.
- Continue linking each remaining item using the same process.
6. Finish checkout and confirm the items are linked 2:34
- Scroll to the bottom of the checkout screen.
- Review the item total and student profile details.
- Add parent contacts if needed.
- Click Finish Checkout to save the transaction.
- Verify that all linked QR codes are now permanently associated with the items until they are manually unlinked.
Cautionary Notes
- Make sure each QR code is linked to the correct item before finishing checkout.
- Once checkout is completed, the codes remain linked for future checkouts, check-ins, and next season unless manually unlinked.
- If using manual entry, double-check the six-digit ID to avoid linking the wrong item.
- Confirm the correct student profile is selected before adding items.
Tips for Efficiency
- Gather all items before starting checkout so you can link them in one pass.
- Use search terms and size filters to find items faster.
- If scanning is difficult, stabilize the phone and use the tap-to-focus trick on the camera screen.
- Link items immediately during checkout to avoid having to update them later.
- Review the cart once before finishing to catch any missing or incorrect links.